Executive Assistant

Group Company: Varuna Integrated Logistics Pvt. Ltd

Designation: Executive Assistant (VL0530)

Office Location: Corporate Office Gurgaon (Corporate Office)

Years of experience: 2 to 5

Salary Range: INR 3 to 5 (Annual)

Position description:

Goal Name	Goal Description
Meeting Management	Managing all the meetings (external & internal) and related activities (taking appointments, sharing MOMs, flight bookings, etc.) for group director (manage calendar) and other team mates. Update the calendar for any rescheduling/cancellation & inform to respective stakeholders
MOM Circulation & HRMS Updation	Preparation and circulation of MOMs/action items of internal meetings to all concerned within 48 hrs for meetings chaired by GDSM and update in HRMS (MOMs) ('-5 for delay in MOM submission)
Follow-up Of Meeting Action Items	1. Follow-up on action items of critical meetings/ cross-functional meeting participated/chaired by GDSM 2. follow up with concerned stakeholders for timely updation in HRMS; escalation matrix to be followed for any delay (in case of Atul's absence, should act as back-up for MD Office meetings updates)
Routine/Day To Day Tasks	Ensuring all pending tasks completed by himself and other team members within assigned timelines, exceptions to be made a note of separately, negligence with reasons to be marked appropriately as instructed by GDSM, including e-mail tracking of GDSM and necessary approvals required
Inter-Departmental Role	1. Accounts - To help in bill processing & forms of reimbursement & send them for clearance (15 day TAT) 2. HR - coordination with HR team for interview & training related activities 3. IT - Follow-up for new developments till it's implementation 4. Admin - all admin activities for sales team at Delhi NCR
KRA Evaluation	1. Co-ordinate and arrange for sales team KRAs evaluation as per their defined KRAs cycle and within timelines 2. Coordination with Team for self-evaluation, RM's assessment 3. Data readiness & remarks input in Cafe HR till final closure as per feedback of GDSM

Primary Responsibilities:

• Manage agenda, MOM, Documentation, Presentation

Additional Responsibilities:

Reporting Team

• Reporting Designation:
• Reporting Department:

Educational qualifications preferred

• Category: Bachelor's Degree, Master's Degree
  
• Field specialization:
• Degree: Bachelor of Business Administration - BBA, Master of Business Administration - MBA
  
• Academic score: 50 %
• Institution tier:

Required Certification/s:

Required Training/s:

Required work experience

• Industry:
• Role:
• Years of experience: to

Key Performance Indicators:

• Calendar Management
• Need one daily Solution tracker
• Transportation Rates tracker
• Payment tracker
• CRM
• Publish MOM
• Day to Day Tasks & reports As Assigned by Manager

Required Competencies:

• Presentation
• Analysis
• Multi tasking

Required Knowledge:

• MS Office

Required Skills:

• Dedication
• Coordination
• Interpersonal Skills
• Liasoning

Required abilities

• Physical:
• Other:

Work Environment Details:

Specific requirements

• Travel:
• Vehicle:
• Work Permit:

Other details

• Pay Rate:
• Contract Types:
• Time Constraints:
• Compliance Related:
• Union Affiliation: