Administration Team Leader

Group Company: Varuna Integrated Logistics Pvt. Ltd

Designation: Administration-Team Leader (VL0043), Assistant Manager - Administration (VL0859)

Office Location: Dharuhera Fleet Dharuhera (Fleet Office)

Years of experience: 6 to 8

Salary Range: INR 4 to 6 (Annual)

Position description:

  • Liasoning with Govt Offices for workplace Safety, Fire, Water, Lift, pollution etc.
  • Stock & Stationary Management
  • Hiring and Managing Housekeeping, Security, Pantry, Transportation, Maintenance (AC, General Wear & Tear, Electrical, Plumbing, Paint Job etc.) Vendors
  • Handling Events Like Office Picnic, Celebrations,Guests
  • Setting Up Of New Offices/Guest Houses
  • Coordinating With Architects If Any Office Interiors Changes To Be Done.
  • Cafeteria, Pantry Management
  • Maintenance Of Office Cars/Booking Of Vehicles.
  • AMC for different Maintenance Activity
  • Maintaining a safe and secure work environment via Hiring and managing Office security from third party vendor.
  • Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Provides supplies by identifying needs for reception, switchboard, mailroom, and pantry; establishing policies, procedures, and work Provides supplies by identifying needs for reception, switchboard, mailroom, and pantry; establishing policies, procedures, and work schedules.
  • Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
  • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  • Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
  • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  • Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Contributes to team effort by accomplishing related results as needed.
  • Responsible for Statutory compliances and accounting of PF, ESI, Insurance policies, Gratuity, Medical cover for the Third Party Hired employees, etc

Primary Responsibilities:

  • • Liasoning, Workplace Safety. • Stock & Stationary Management • Managing Housekeeping,

Additional Responsibilities:

Reporting Team

  • Reporting Designation:
  • Reporting Department:

Educational qualifications preferred

  • Category: Master's Degree
  • Field specialization: Hospitality Administration/Management
  • Degree: Master of Business Administration - MBA
  • Academic score: 50 %
  • Institution tier:

Required Certification/s:

Required Training/s:

Required work experience

  • Industry:
  • Role:
  • Years of experience: to

Key Performance Indicators:

  • Vendor Management: "Audit of various sites in the zone (atleast 2 sites per month) wrt scope of Audit as per checklist **'Handling of all security guard & main gate activity of Regional office & branches, including CLPL along with proper updation of registers"
  • Vendor Management: Office & Staff Room Maintenance
  • Vendor Management: "1. Continuous monitoring of vendors on its performance for service delivery 2. Hold meetings with the supplier for development of services and/ or extension"
  • Vendor Bills: "1. No bills should be sent without verifying the accuracy of bills and supporting data as per agreement 2. Timely submission of bills for processing and payment"
  • Ticket Closure: Ensuring to do maintenance checklist on daily basis for zonal office/ branches/ staff rooms
  • Record Maintenance & Submission: "Register maint with diesel reading, time of running of generators Adherence to approved budget"
  • Record Maintenance & Submission: "1. Keep asset registers updated at any point of time for zonal & branch offices, staff rooms 2. Timely raising request of asset procurement to HO for approval "
  • Record Maintenance & Submission: Monthly report by 5th of every month for staff room occupants with their address
  • Audit Queries: Any audit observation should be closed within 3 working days

Required Competencies:

  • Effective public relations and public speaking skills.
  • Time management skills
  • Financial management skills
  • Contract management skills
  • Strategic planning skills
  • Analytical and problem solving skills
  • Decision making skills

Required Knowledge:

  • Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level.
  • Effective written communications skills including the ability to prepare reports, policies and by laws.

Required Skills:

  • Effective verbal and listening communications skills
  • Human resources Management Skill

Required abilities

  • Physical:
  • Other:

Work Environment Details:

Specific requirements

  • Travel:
  • Vehicle:
  • Work Permit:

Other details

  • Pay Rate:
  • Contract Types:
  • Time Constraints:
  • Compliance Related:
  • Union Affiliation: